Sunday, August 22, 2010

Convert Currency Amount in a Cell to English Words



Before starts just see the example below

function
=ConvertCurrencyToEnglish(15456)
Will return
Fifteen Thousand Four Hundred Fifty Six Dollars And No Cents
Just follow the below steps to create this function
(Microsoft Office Excel 2007)
1. Insert a module sheet in to a workbook. To do this
a. Click on the Office Button
b. Click on Excel Options
c. Click on Popular and put tick mark to Show Developer tab in the Ribbon
d. Click on  OK
See the screen shot below
2. Click on Developer tab and under it click on Visual Basic (Alt+F11) to launch the Visual Basic Editor
e. Click Module on the Insert menu
2. Paste the following code into the module sheet
(It is a very popular bit of code from Microsoft)
Function ConvertCurrencyToEnglish (ByVal MyNumber)

Dim Temp

Dim Dollars, Cents

Dim DecimalPlace, Count



ReDim Place(9) As String

Place(2) = " Thousand "

Place(3) = " Million "

Place(4) = " Billion "

Place(5) = " Trillion "



' Convert MyNumber to a string, trimming extra spaces.

MyNumber = Trim(Str(MyNumber))



' Find decimal place.

DecimalPlace = InStr(MyNumber, ".")



' If we find decimal place...

If DecimalPlace > 0 Then

' Convert cents

Temp = Left(Mid(MyNumber, DecimalPlace + 1) & "00", 2)

Cents = ConvertTens(Temp)



' Strip off cents from remainder to convert.

MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))

End If



Count = 1

Do While MyNumber <> ""

' Convert last 3 digits of MyNumber to English dollars.

Temp = ConvertHundreds(Right(MyNumber, 3))

If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars

If Len(MyNumber) > 3 Then

' Remove last 3 converted digits from MyNumber.

MyNumber = Left(MyNumber, Len(MyNumber) - 3)

Else

MyNumber = ""

End If

Count = Count + 1

Loop



' Clean up dollars.

Select Case Dollars

Case ""

Dollars = "No Dollars"

Case "One"

Dollars = "One Dollar"

Case Else

Dollars = Dollars & " Dollars"

End Select



' Clean up cents.

Select Case Cents

Case ""

Cents = " And No Cents"

Case "One"

Cents = " And One Cent"

Case Else

Cents = " And " & Cents & " Cents"

End Select



ConvertCurrencyToEnglish = Dollars & Cents

End Function







Private Function ConvertHundreds (ByVal MyNumber)

Dim Result As String



' Exit if there is nothing to convert.

If Val(MyNumber) = 0 Then Exit Function



' Append leading zeros to number.

MyNumber = Right("000" & MyNumber, 3)



' Do we have a hundreds place digit to convert?

If Left(MyNumber, 1) <> "0" Then

Result = ConvertDigit(Left(MyNumber, 1)) & " Hundred "

End If



' Do we have a tens place digit to convert?

If Mid(MyNumber, 2, 1) <> "0" Then

Result = Result & ConvertTens(Mid(MyNumber, 2))

Else

' If not, then convert the ones place digit.

Result = Result & ConvertDigit(Mid(MyNumber, 3))

End If



ConvertHundreds = Trim(Result)

End Function







Private Function ConvertTens (ByVal MyTens)

Dim Result As String



' Is value between 10 and 19?

If Val(Left(MyTens, 1)) = 1 Then

Select Case Val(MyTens)

Case 10: Result = "Ten"

Case 11: Result = "Eleven"

Case 12: Result = "Twelve"

Case 13: Result = "Thirteen"

Case 14: Result = "Fourteen"

Case 15: Result = "Fifteen"

Case 16: Result = "Sixteen"

Case 17: Result = "Seventeen"

Case 18: Result = "Eighteen"

Case 19: Result = "Nineteen"

Case Else

End Select

Else

' .. otherwise it's between 20 and 99.

Select Case Val(Left(MyTens, 1))

Case 2: Result = "Twenty "

Case 3: Result = "Thirty "

Case 4: Result = "Forty "

Case 5: Result = "Fifty "

Case 6: Result = "Sixty "

Case 7: Result = "Seventy "

Case 8: Result = "Eighty "

Case 9: Result = "Ninety "

Case Else

End Select



' Convert ones place digit.

Result = Result & ConvertDigit(Right(MyTens, 1))

End If



ConvertTens = Result

End Function







Private Function ConvertDigit (ByVal MyDigit)

Select Case Val(MyDigit)

Case 1: ConvertDigit = "One"

Case 2: ConvertDigit = "Two"

Case 3: ConvertDigit = "Three"

Case 4: ConvertDigit = "Four"

Case 5: ConvertDigit = "Five"

Case 6: ConvertDigit = "Six"

Case 7: ConvertDigit = "Seven"

Case 8: ConvertDigit = "Eight"

Case 9: ConvertDigit = "Nine"

Case Else: ConvertDigit = ""

End Select

End Function
3. Finally we need to save the file
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